Calls each inquiry right away
Outbound
When a request-info form arrives, your AI Agent calls within seconds, with the prospect's consent, and confirms what they're looking for: undergraduate, transfer, graduate or adult degree completion.
Admissions officesGoal: Admissions call booked
The AI caller that reaches prospective students while your info form is still open.
Prospects request info from a dozen schools in one sitting. Avoonta calls yours back right away, asks about intended major and start term, and books a counselor call or a campus tour before the next school's email lands.
Colleges & Universities · 185 of 200 industries
- Calls inquiries right away
- Asks major, term and program
- Books tours and counselor calls
The problem
Why colleges & universities leads go cold.
Your info request sits in an inbox while another school picks up the phone.
Admissions counselors carry huge territories. A request-info form from a working adult or a transfer student might wait days for a personal call, because the team is on the road at college fairs or buried in application review.
Meanwhile the prospect gets an automated email from you and a phone call from a school that answered faster. For adult and online programs, where students decide quickly, that first conversation matters most.
What Avoonta does for colleges & universities
Four jobs, done on every call.
Gathers the routing details
Outbound + inbound
Intended major, start term, on-campus or online, and whether they've already applied. The right counselor gets the lead with the context filled in.
Books a counselor call or tour
Outbound
It checks counselor calendars live and books a phone appointment, virtual info session or campus tour.
Routes aid and records questions
Live transfer
Financial aid, scholarships and anything involving a current student's record go to the right office, never answered by the AI.
What's in the snapshot
Colleges & Universities: 5 AI agents, ready in one click.
One install sets up the whole team for your business: who calls, who chases, who answers and who reminds. Each one opens by saying it's an AI assistant.
- 30minAdmissions counselor call, booked live
- 4ready texts
- 7FAQ answers for the receptionist
- 1click installs all five
-
New leads
Request-info caller
Calls new inquiries within seconds and books a counselor call, info session or campus tour.
Hi first name, this is an AI assistant calling for business about the information you requested.
Asks first Are you looking at undergraduate, transfer, graduate or adult programs?
- Counselor call booked
- Campus tour booked
- Call back later
- Not a fit
Hands off to: a person (Financial aid office)
-
Follow-up
Inquiry nurture caller
Retries inquiries who didn't answer or didn't book, by call and text.
Hi first name, this is an AI assistant calling for business.
Asks first Are you still exploring programs for next term?
Calls day 0, 2, 5 and 10 · text after each missed call
- Counselor call booked
- Info session booked
- Do not contact
Hands off to: a person (Admissions counselor)
-
Receptionist
Admissions line
Answers inbound admissions calls, books tours and routes records, aid and current-student calls.
Thanks for calling business admissions, I'm the AI assistant.
Asks first Are you a prospective, admitted or current student?
- Tour booked
- Counselor call booked
- Routed to registrar or aid
- Message taken
Hands off to: a person (Campus security line, after telling them to hang up and dial 911)
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Reminders
Visit and session reminder
Confirms campus tours and counselor calls the day before and shares visitor parking info.
Hi first name, this is an AI assistant calling for business about your campus visit tomorrow.
Asks first Still good for the time?
Text the day before · call if no reply
- Confirmed
- Rescheduled
- Cancelled
Hands off to: a person (Admissions office)
-
Applications
Application finisher
Calls prospects with a started but unsubmitted application and books help from a counselor.
Hi first name, this is an AI assistant calling for business.
Asks first Is anything holding up your application?
Call day 3 and day 10 after the last activity · text if no answer
- Counselor call booked
- Will finish online
- No longer applying
Hands off to: a person (Admissions counselor)
Sample call
An adult learner's inquiry, a minute later.
A working parent asks about an online business degree. Here's how the call starts.
Example call
AIHi Renee, this is an AI assistant calling for Lakemont University about the information you requested. This call is recorded. Is now a good time?
RENEESure, I'm looking at finishing my business degree online.
AIThanks. Do you have college credits from before, and which term were you hoping to start?
RENEEAbout 45 credits from years ago. Spring, ideally.
AIAn admissions counselor can review that with you. I have Wednesday at noon or Thursday at 6pm. Which suits you?
RENEEThursday at 6.
Fits your tools · and the math
Works with your CRM, calendar and Zapier.
Admissions teams live in their CRM. Avoonta receives inquiries by webhook, Zapier, Make or the API and returns each call's program, term, outcome and transcript to the prospect record for counselors.
Use an admissions CRM like Slate or Salesforce Education Cloud? Connect it via Zapier or webhooks.
- Google Calendar
- Outlook
- HighLevel
- Cal.com
- Webhooks
- Zapier
- Make
- API
What lands in your CRM after each call
- Program and major
- Start term
- Online or on campus
- Prior credits
- Booked time
- Recording and transcript
Example
What calling a semester's inquiries might use.
- New inquiries a month
- 350
- Talk time per call, roughly
- 4 min
- Minutes used
- about 1,400 of 1,500
- Plan
- White label, $399/mo
If prompt calls turn a few more inquiries into applicants who enroll, a single student's tuition could outweigh the plan by a wide margin.
Example only. Your inquiry volume, call length and yield will differ; plug in your institution's own numbers. Larger offices may fit Enterprise better.
Limits and compliance
Recruitment calls, not records calls.
Your agent recruits and schedules. It never discusses grades, transcripts, aid packages or any current student's record, so FERPA-protected information stays with your staff. It doesn't promise admission, scholarships or outcomes. Prospects are called only with consent, 8am-8pm in their time zone, after a do-not-call check, and every call says up front it's an AI assistant. You can set it to ask for a parent or guardian when a prospect says they're under 18.
Colleges & Universities FAQ
Straight answers.
Can it handle FERPA-protected questions?
No, by design. Questions about a current student's records, grades or aid are transferred to the right office or taken as a message.
Will it promise admission or scholarships?
Never. It can describe programs from your approved facts and books a counselor for anything else.
Can we use it for graduate and online programs separately?
Yes. Each program can have its own caller, questions and counselor calendar.
How many inquiries can it call at once?
Every plan includes unlimited AI callers, so a spike after a college fair is called in parallel. Minutes are what you pay for.
Related industries
Similar agents, other trades.
Your next colleges & universities lead gets a call in seconds.
Set up an agent for your business, test it on your own phone, and go live today. Unlimited AI agents and team members on every plan.