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Event and wedding plannersGoal: Planning consult booked

The AI receptionist that books planning consults while you're running a reception.

Couples send the same inquiry to five planners on a Sunday night. Avoonta calls yours back within seconds, asks about the date, guest count and venue, and books the first consult in your calendar.

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Event & Wedding Planners · 157 of 200 industries

  • Calls inquiries in seconds
  • Asks date, guests and venue
  • Books consults around your events
The problem

Why event & wedding planners leads go cold.

Couples usually sign with the planner who answered first.

Your busiest weekends are the ones when new inquiries pour in. You're cueing a first dance or chasing a late florist, and the phone sits in a bag behind the bar. By Monday the couple has already had two discovery calls with someone else.

Corporate clients are no better at waiting. A company retreat with a fixed budget and a deadline goes to whoever calls back with a real conversation first, not to the planner with the nicest portfolio.

What Avoonta does for event & wedding planners

Four jobs, done on every call.

Calls each inquiry right away

Outbound

When the form on your site or a listing comes in, your AI Agent dials, with the couple's consent, and confirms what they're planning: a wedding, an engagement party, a corporate retreat or a milestone birthday.

Gets the planning basics

Outbound + inbound

Event date or season, rough guest count, whether a venue is booked, the style they have in mind and which planning package they're curious about. You walk into the consult already knowing the shape of the day.

Books consults on open days

Outbound + inbound

It reads your Google, Outlook, HighLevel or Cal.com calendar live, so first consults never land on a Saturday when you're on site with another couple.

Picks up on event weekends

Inbound

Vendors and guests who call your line on a wedding day hear a friendly answer, get your office details, and can be transferred live to your assistant if something truly can't wait.

What's in the snapshot

Event & Wedding Planners: 5 AI agents, ready in one click.

One install sets up the whole team for your business: who calls, who chases, who answers and who reminds. Each one opens by saying it's an AI assistant.

  • 60minPlanning consult, booked live
  • 4ready texts
  • 6FAQ answers for the receptionist
  • 1click installs all five
  1. New leads

    Planning inquiry caller

    Calls planning inquiries within seconds, gathers the shape of the day and books a first consult.

    Hi first name, this is an AI assistant calling for business about the planning inquiry you sent.

    Asks first What are you planning: a wedding, a party, a retreat or a milestone?

    • Consult booked
    • Call back later
    • Date already full

    Hands off to: a person (Lead planner)

  2. Follow-up

    Consult follow-up

    Re-tries couples and hosts who missed the callback while they're still choosing a planner.

    Hi first name, this is an AI assistant calling for business about the event you're planning.

    Asks first Has the date or venue changed?

    Calls day 0, 1, 4, 9 · text after each missed call

    • Consult booked
    • Hired another planner
    • Do not call

    Hands off to: a person (Planner's assistant)

  3. Receptionist

    Event-weekend line

    Answers 24/7, handles vendor and guest calls on event days and books consults for new couples.

    Thanks for calling business, I'm the AI assistant for the team and this call is recorded.

    Asks first Are you a vendor, a guest, a client or a new inquiry?

    • Message taken
    • Consult booked
    • Transferred

    Hands off to: a person (Day-of coordinator)

  4. Reminders

    Consult confirmer

    Confirms tomorrow's consult and asks the couple to bring their venue contract and inspiration.

    Hi first name, this is an AI assistant calling for business to confirm your planning consult tomorrow at time.

    Asks first Will both of you be there?

    Calls the day before · text if no answer

    • Confirmed
    • Rescheduled
    • Cancelled

    Hands off to: a person (Lead planner)

  5. Reviews

    After-the-day caller

    Calls clients a few weeks after the event to thank them and invite an honest review.

    Hi first name, this is an AI assistant calling for business.

    Asks first What stood out about the day?

    • Review link sent
    • Feedback passed on
    • No thanks

    Hands off to: a person (Lead planner)

Get the full snapshot — start free Agencies: install it for every client
Sample call

A Sunday-night inquiry, called back in seconds.

A bride-to-be filled out the contact form after a venue tour. Here's the first minute.

Consult bookedSept wedding, 140 guestsSummary sent to CRM
Example call
AIHi Priya, this is Mia, an AI assistant calling for Willow & Vine Events about the planning inquiry you just sent. This call is recorded. Do you have a minute?
PRIYASure. We just toured a barn venue and we're thinking next September.
AILovely. Is the barn booked yet, and roughly how many guests are you expecting?
PRIYAWe're holding the date, about 140 guests.
AIThanks. Jordan can meet you for a planning consult Tuesday at 6pm or Thursday at noon. Which is better?
PRIYATuesday at 6 works.
Fits your tools · and the math

Works with your CRM, calendar and Zapier.

Your inquiry forms, calendar and CRM stay as they are. New inquiries reach Avoonta by webhook, Zapier, Make or the API, and every call result goes back the same way.

Run your business in HoneyBook, Aisle Planner or Dubsado? Connect it via Zapier or webhooks.

  • Google Calendar
  • Outlook
  • HighLevel
  • Cal.com
  • Webhooks
  • Zapier
  • Make
  • API

What lands in your CRM after each call

  • Event type
  • Date or season
  • Guest count
  • Venue status
  • Booked consult time
  • Recording and transcript
Example

What one more signed event could mean.

New inquiries a month
40
Talk time per call, roughly
4 min
Minutes used
about 160 of 200
Plan
Launch, $79/mo

If a fast first call turns just one more of those 40 inquiries into a signed planning contract, that one event pays for the plan many times over.

Example only. Your inquiry volume, call length and package prices will differ; use your own numbers.

Limits and compliance

No promises it can't keep.

Your agent dials only people who asked to be contacted, between 8am and 8pm in their time zone, after checking your do-not-call list, and it opens every call by saying it's an AI assistant. It never confirms vendor availability or quotes a final price; it books the consult so you can.

Event & Wedding Planners FAQ

Straight answers.

Can it quote my package prices?

It can share starting prices you give it, worded the way you want. Final quotes stay with you after the consult.

Will it handle vendor calls on a wedding day?

Yes. It answers 24/7, takes a message with the details, and can transfer the call live to you or an assistant when it's urgent.

Does it work for corporate events too?

Yes. Write a separate set of questions for company name, headcount, budget range and deadline, and it books a scoping call instead of a wedding consult.

What if a couple calls in a different language?

Avoonta speaks 30+ languages, so a couple or their parents can talk through the basics in the language they're most comfortable with.

Related industries

Similar agents, other trades.

All 200 industries
Event VenuesGoal: Venue tour booked5 agentsCalls venue inquiries back in seconds, checks the date and headcount, and books a tour. CateringGoal: Tasting booked5 agentsCalls catering inquiries back fast, gets date, headcount and style, and books a tasting. FloristsGoal: Flower consult booked5 agentsAnswers the shop line at rush time and books wedding and event flower consults.

Your next event & wedding planners lead gets a call in seconds.

Set up an agent for your business, test it on your own phone, and go live today. Unlimited AI agents and team members on every plan.

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