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Orthodontic practicesGoal: Free consult booked

The AI receptionist that books braces consults with parents between school runs.

Parents asking about braces usually contact a few practices in one evening, and adults asking about clear aligners do the same. Avoonta calls back within seconds and books the first consult on your calendar.

Get started Hear a sample call

Orthodontists · 085 of 200 industries

  • Calls consult leads at once
  • Talks with parents, not kids
  • Books after-school slots
The problem

Why orthodontists leads go cold.

Families tend to start treatment with the office that calls them first.

A parent fills in your form after the dentist mentions crowding. They also fill in two other forms. Your front desk is checking in a room full of patients, and the callback happens after school pickup, when the family already has a consult booked elsewhere.

Adult aligner leads from ads behave the same way, just later at night.

What Avoonta does for orthodontists

Four jobs, done on every call.

Calls consult requests in seconds

Outbound

With consent from the person who submitted the form, your AI agent calls right away and asks who the consult is for and what prompted it.

Talks with the parent

Outbound + inbound

For patients under 18, it confirms it is speaking with a parent or guardian before any intake questions. If a child answers, it asks for an adult or calls back later.

Books the slots families want

Outbound + inbound

After-school and Saturday consults fill first. It checks your Google, Outlook, HighLevel or Cal.com calendar live and offers what's open.

Routes appliance problems

Live transfer

A poking wire or broken bracket call goes to your team live, or becomes a message flagged for the morning, depending on your rules.

What's in the snapshot

Orthodontists: 5 AI agents, ready in one click.

One install sets up the whole team for your business: who calls, who chases, who answers and who reminds. Each one opens by saying it's an AI assistant.

  • 60minFree orthodontic consultation, booked live
  • 3ready texts
  • 6FAQ answers for the receptionist
  • 1click installs all five
  1. New leads

    Braces consult caller

    Calls braces and aligner leads within seconds and books the free consult with a parent or adult patient.

    Hi first name, this is an AI assistant calling for business about the orthodontic consultation you asked about.

    Asks first Is the consult for you or your child?

    • Consult booked
    • Call back with parent
    • Not a fit

    Hands off to: a person (Treatment coordinator)

  2. Follow-up

    Consult follow-up

    Retries families and adults who didn't answer or didn't choose a consult time.

    Hi first name, this is an AI assistant for business, following up about an orthodontic consult.

    Asks first Still interested in a consult?

    Calls day 0, 1, 4, 8 · text after each missed call

    • Consult booked
    • Booking link texted
    • Closed out

    Hands off to: a person (Front desk)

  3. Receptionist

    Ortho front desk

    Answers 24/7, books consults and adjustments, and routes appliance issues.

    Thanks for calling business. I'm the AI assistant.

    Asks first New or current patient?

    • Appointment booked
    • Message taken
    • Transferred

    Hands off to: a person (Clinical team)

  4. Reminders

    Visit confirmer

    Confirms consults and adjustment visits the day before; rebooks missed ones.

    Hi first name, this is an AI assistant from business confirming tomorrow's appointment.

    Asks first Still on for tomorrow?

    Call the day before · text if no answer

    • Confirmed
    • Rescheduled
    • Cancelled
  5. Win-back

    Observation recall

    Calls growth-observation families and past consults who are due for a check.

    Hi first name, this is an AI assistant for business.

    Asks first Would you like to book the recheck?

    • Recheck booked
    • Not now
    • Do not call

    Hands off to: a person (Treatment coordinator)

Get the full snapshot — start free Agencies: install it for every client
Sample call

A parent's form, called back before dinner.

A parent asked about braces for her 12-year-old. Here's how it starts.

Free consult bookedPatient 12, first visitParent attending
Example call
AIHi Tanya, this is Lily, an AI assistant calling for Maple Grove Orthodontics about the consultation you requested. This call is recorded. Is now a good time?
TANYAYes. Our dentist said Ava's teeth are crowded.
AIThanks. Is Ava your daughter, and how old is she? Has she seen an orthodontist before?
TANYAShe's 12, and no, this is the first time.
AIWe have a free consultation Tuesday at 4pm or Saturday at 9am. A parent or guardian should come along. Which works?
TANYASaturday at 9.
Fits your tools · and the math

Works with your CRM, calendar and Zapier.

Form and ad leads land in Avoonta by webhook, Zapier, Make or the API, and each call's summary returns to your system with the booked slot.

Use orthodontic software like Dolphin, OrthoTrac or Cloud 9? Connect it via Zapier or webhooks.

  • Google Calendar
  • Outlook
  • HighLevel
  • Cal.com
  • Webhooks
  • Zapier
  • Make
  • API

What lands in your CRM after each call

  • Patient age
  • Parent or adult patient
  • Referring dentist
  • Braces or aligner interest
  • Booked time
  • Recording and transcript
Example

What one extra treatment start could mean.

Consult requests a month
60
Talk time per call, roughly
3 min
Minutes used
about 180 of 200
Plan
Launch, $79/mo

If calling first turns one more of those 60 requests into a treatment start, that one case could fund the plan for years.

Example figures only. Your consult volume, call length and start rate are yours to plug in.

Limits and compliance

Parents and adult patients only.

For minors, the agent speaks only with a parent or adult guardian and never collects details from a child. It books consults and answers FAQs from your office's information, without treatment advice or fee promises. Avoonta doesn't claim HIPAA compliance, so keep the caller to scheduling details. Calls go to consented leads between 8am and 8pm local time, and every call starts with the AI disclosure.

Orthodontists FAQ

Straight answers.

What if the teenager answers the phone?

The agent asks to speak with a parent or guardian, and if none is available it offers to call back. It doesn't ask the teen intake questions.

Can it explain braces versus clear aligners?

It can read general information you provide, but the recommendation comes from your orthodontist at the consult.

Will it quote treatment fees?

No, unless you give it approved wording. Most practices have it explain that fees and payment plans are reviewed at the consult.

Can it handle observation recall patients?

Yes. With consent, it can call growth-observation families when they're due and book the next check.

Related industries

Similar agents, other trades.

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Dental ClinicsGoal: New patient booked5 agentsAnswers new-patient calls 24/7 and books cleanings, exams and consults live. Med SpasGoal: Consultation booked5 agentsCalls Botox and filler inquiries back in seconds and books the consultation. Physical TherapyGoal: Evaluation booked5 agentsCalls referred and self-pay patients back fast and books the initial evaluation.

Your next orthodontists lead gets a call in seconds.

Set up an agent for your business, test it on your own phone, and go live today. Unlimited AI agents and team members on every plan.

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