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Nanny & au pair agenciesGoal: Family consult booked

The AI caller that reaches families needing a nanny before they call three more agencies.

A parent whose nanny just gave notice fills out every agency form she can find. Avoonta calls yours back in seconds, asks about the children's ages and hours, and books a consult with your placement coordinator.

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Nanny & Au Pair Agencies · 192 of 200 industries

  • Calls families within seconds
  • Asks hours, ages and start date
  • Books placement consults
The problem

Why nanny & au pair agencies leads go cold.

A family that needs care Monday calls whoever answers today.

Families come to an agency in a hurry: a nanny quit, a parent goes back to work, a move is coming. They contact several agencies at once and go with the one that gets back first.

Your coordinators spend the day interviewing caregivers, checking references and matching families. New family inquiries that come in at night wait, and caregiver applicants calling about open roles add to the pile.

What Avoonta does for nanny & au pair agencies

Four jobs, done on every call.

Calls new family inquiries

Outbound

Your AI Agent calls families within seconds, with consent, and asks about the children's ages, hours needed, live-in or live-out and the start date.

Books the consultation

Outbound + inbound

It checks your coordinators' calendars live and books a family consultation by phone or video.

Screens caregiver applicants

Inbound

Nannies and au pairs calling about work get basic questions on availability and experience, then a booked interview slot with your recruiter.

Sends urgent needs to a person

Live transfer

A family needing backup care tomorrow or a concern about a current placement goes live to your coordinator.

What's in the snapshot

Nanny & Au Pair Agencies: 5 AI agents, ready in one click.

One install sets up the whole team for your business: who calls, who chases, who answers and who reminds. Each one opens by saying it's an AI assistant.

  • 30minFamily placement consult, booked live
  • 4ready texts
  • 7FAQ answers for the receptionist
  • 1click installs all five
  1. New leads

    Family inquiry caller

    Calls families who request care within seconds and books a consult with a placement coordinator.

    Hi first name, this is an AI assistant calling for business about your request for childcare.

    Asks first How many children, and how old are they?

    • Consult booked
    • Urgent need sent to coordinator
    • Call back later
    • Not a fit

    Hands off to: a person (On-call coordinator)

  2. Follow-up

    Family follow-up

    Retries families who didn't answer or didn't book a consult.

    Hi first name, this is an AI assistant calling for business.

    Asks first Are you still looking for care?

    Calls day 0, 1 and 3 · text after each missed call

    • Consult booked
    • Found care elsewhere
    • Do not contact

    Hands off to: a person (Placement coordinator)

  3. Receptionist

    Agency front line

    Answers calls from families and caregiver applicants; books consults and interviews.

    Thanks for calling business, I'm the AI assistant.

    Asks first Is this about a new search or a current placement?

    • Family consult booked
    • Caregiver interview booked
    • Sent to coordinator
    • Message taken

    Hands off to: a person (Agency director, after telling them to hang up and dial 911)

  4. Reminders

    Consult and interview reminder

    Confirms tomorrow's family consults and caregiver interviews.

    Hi first name, this is an AI assistant calling for business about your appointment tomorrow.

    Asks first Still good for the time?

    Text the day before · call if no reply

    • Confirmed
    • Rescheduled
    • Cancelled

    Hands off to: a person (Placement coordinator)

  5. Backup shifts

    Backup care line

    Takes urgent backup-care requests from current client families and routes them to the on-call coordinator.

    Thanks for calling business's backup care line, I'm the AI assistant.

    Asks first Which date and hours do you need care?

    • Request sent to coordinator
    • Transferred live
    • Message taken

    Hands off to: a person (On-call coordinator)

Get the full snapshot — start free Agencies: install it for every client
Sample call

A parent's inquiry, called back the same minute.

A mom needs a nanny when her leave ends. Here's how the call goes.

Consult bookedInfant, live-out, 8-6Start in 3 weeks
Example call
AIHi Julia, this is an AI assistant calling for Hearthside Nanny Agency about your request for care. This call is recorded. Is now a good time?
JULIAYes. I go back to work in three weeks and need a full-time nanny.
AIThanks. How many children, how old are they, and would this be live-out?
JULIAOne baby, she'll be five months. Live-out, weekdays 8 to 6.
AIA placement coordinator can go over everything with you tomorrow at 1pm or Friday at 10am. Which works?
JULIATomorrow at 1.
Fits your tools · and the math

Works with your CRM, calendar and Zapier.

Agencies manage families and caregivers in a placement system or CRM. Avoonta receives inquiries by webhook, Zapier, Make or the API and posts each family's needs and booked consult back.

Use agency software like Bullhorn or a CRM like HubSpot? Connect it via Zapier or webhooks.

  • Google Calendar
  • Outlook
  • HighLevel
  • Cal.com
  • Webhooks
  • Zapier
  • Make
  • API

What lands in your CRM after each call

  • Children's ages
  • Hours needed
  • Live-in or live-out
  • Start date
  • Consult time
  • Recording and transcript
Example

What a month of family inquiries might use.

Family and caregiver calls a month
70
Talk time per call, roughly
3 min
Minutes used
about 210 of 750
Plan
Agency, $199/mo

If reaching families first leads to one extra placement a quarter, that placement fee alone could cover the plan for well over a year.

Example only. Your inquiries, call length and placement fees will differ, so use your own numbers. A smaller agency might fit Launch's 200 minutes.

Limits and compliance

Adults only, and no placement promises.

Your agent speaks only with parents, guardians and adult caregiver applicants, never with children. It doesn't promise a placement, a start date or a particular caregiver, and it never shares caregivers' personal details by phone. Background check, safety and current-placement concerns go straight to a coordinator; anyone describing a child in danger is told to call 911.

  • AI disclosure on every call
  • Calls 8am-8pm local time
Nanny & Au Pair Agencies FAQ

Straight answers.

Can it call caregivers too?

Yes. A separate agent can call nanny applicants, ask about availability and experience, and book an interview with your recruiter.

Will it describe our background checks?

Only from the wording you provide. Detailed questions go to a coordinator.

What about urgent backup care?

You can set a rule to transfer those calls live to your on-call coordinator.

Does it handle au pair inquiries?

Yes. Add your au pair program questions and it books those consults the same way.

Related industries

Similar agents, other trades.

All 200 industries
Daycare & ChildcareGoal: Center tour booked5 agentsCalls back parents who asked about enrollment and books the center tour. Senior CareGoal: Care consult booked5 agentsCalls families back in seconds and books the in-home care consultation. Recruiting & StaffingGoal: Interview booked5 agentsCalls opted-in candidates fast, screens on your must-haves, books the interview.

Your next nanny & au pair agencies lead gets a call in seconds.

Set up an agent for your business, test it on your own phone, and go live today. Unlimited AI agents and team members on every plan.

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