Calls parent inquiries
Outbound
Your AI Agent calls inquiries within seconds, with the parent's consent, and asks the child's current grade, the entry year and which division they're applying to.
Private K-12 schoolsGoal: Campus tour booked
The AI caller that books private school tours with parents while admissions is busy.
Parents researching schools inquire at night and expect a reply before they tour the next school. Avoonta calls back in seconds, asks about the child's grade and entry year, and books a tour or an open house seat.
Private K-12 Schools · 193 of 200 industries
- Talks with parents only
- Asks grade and entry year
- Books tours and open houses
The problem
Why private k-12 schools leads go cold.
Families tour the schools that reply first.
Admissions season is short and crowded. Parents shortlist schools in the fall, and the ones who get a warm, quick reply book their tours there first. A week-old inquiry is often a family that's already decided where to apply.
Your admissions director is running tours, shadow days and interviews. The phone keeps ringing with questions about deadlines, transportation and aftercare that pull her away from families in the building.
What Avoonta does for private k-12 schools
Four jobs, done on every call.
Books tours and open houses
Outbound + inbound
It checks the admissions calendar live and books a private tour or a seat at the next open house, plus a shadow day if that's your next step.
Answers admissions basics
Inbound
Application deadlines, tour times, transportation and aftercare: it answers from your admissions handbook any time a parent calls.
Routes tuition aid to people
Live transfer
Tuition assistance, learning support and anything about a specific child goes live to your admissions director.
What's in the snapshot
Private K-12 Schools: 5 AI agents, ready in one click.
One install sets up the whole team for your business: who calls, who chases, who answers and who reminds. Each one opens by saying it's an AI assistant.
- 60minCampus tour, booked live
- 4ready texts
- 7FAQ answers for the receptionist
- 1click installs all five
-
New leads
Admissions inquiry caller
Calls parent inquiries within seconds and books a tour, open house seat or shadow day.
Hi first name, this is an AI assistant calling for business about your admissions inquiry.
Asks first What grade is your child in now?
- Tour booked
- Open house booked
- Call back later
- Not a fit
Hands off to: a person (Admissions director)
-
Follow-up
Inquiry follow-up
Retries parent inquiries who didn't answer or didn't book a visit.
Hi first name, this is an AI assistant calling for business.
Asks first Are you still exploring schools?
Calls day 0, 2, 5 and 10 · text after each missed call
- Visit booked
- Not applying
- Do not contact
Hands off to: a person (Admissions office)
-
Receptionist
Admissions and front office
Answers parent calls about deadlines, tours, transportation and aftercare; books visits.
Thanks for calling business, I'm the AI assistant.
Asks first Which grade or division are you calling about?
- Tour booked
- Question answered
- Message for office
- Sent to admissions
Hands off to: a person (Head of school's office, after telling them to hang up and dial 911)
-
Reminders
Visit reminder
Confirms tomorrow's tours, shadow days and open house seats.
Hi first name, this is an AI assistant calling for business about your visit tomorrow.
Asks first Still good for the time?
Text the day before · call if no reply
- Confirmed
- Rescheduled
- Cancelled
Hands off to: a person (Admissions office)
-
Open houses
Open house inviter
Calls opted-in inquiry families before each open house and reserves seats.
Hi first name, this is an AI assistant calling for business.
Asks first Would you like to attend on the date?
Call 10 days before each open house · text 2 days before
- Seats reserved
- Private tour instead
- Not interested
Hands off to: a person (Admissions director)
Sample call
A parent's evening inquiry, called back right away.
A father asks about kindergarten for next fall. Here's how it starts.
Example call
AIHi David, this is an AI assistant calling for Westbrook Academy about your admissions inquiry. This call is recorded. Am I speaking with a parent?
DAVIDYes, for my daughter. She'd start kindergarten next fall.
AIThanks. Would you like a private tour, or a seat at our open house on November 8th?
DAVIDThe open house sounds good. Can both of us come?
AIOf course. I've reserved two seats for November 8th at 10am. Should I send a reminder by text?
DAVIDYes, please.
Fits your tools · and the math
Works with your CRM, calendar and Zapier.
Admissions offices track families in an enrollment system. Avoonta takes inquiries in by webhook, Zapier, Make or the API and sends each family's grade, entry year and booked visit back to the record.
Use admissions software like Blackbaud or Finalsite? Connect it via Zapier or webhooks.
- Google Calendar
- Outlook
- HighLevel
- Cal.com
- Webhooks
- Zapier
- Make
- API
What lands in your CRM after each call
- Child's grade
- Entry year
- Division
- Tour or open house
- Recording and transcript
Example
What an admissions season might use.
- Parent inquiries a month
- 70
- Talk time per call, roughly
- 2.5 min
- Minutes used
- about 175 of 200
- Plan
- Launch, $79/mo
If quick callbacks bring one more family to enroll, a single year of tuition could cover the plan many times.
Example only. Your inquiries, call length and tuition will differ, so plug in your own numbers.
Limits and compliance
Parents only, and no student records.
Your agent talks with parents and adult guardians only; it never speaks with a child. It never discusses a current student's grades, records or discipline, keeping FERPA-type information with your staff, and it doesn't promise admission or tuition aid. Calls go only to parents who inquired, 8am-8pm local time, after a do-not-call check, with AI disclosure first.
Private K-12 Schools FAQ
Straight answers.
Can it answer questions about tuition assistance?
It notes the question and books or transfers to your admissions director. It doesn't discuss eligibility or amounts.
Can it handle open house RSVPs?
Yes. It reserves seats, sends a text confirmation and calls the day before.
Will it talk with current families?
It can take messages and answer handbook questions, but it never discusses a student's records.
Does it work for boarding schools?
Yes. Add boarding questions and time-zone aware calling, and it books virtual visits for families far away.
Related industries
Similar agents, other trades.
Your next private k-12 schools lead gets a call in seconds.
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